General Description
| Bölüm/Program Adı | Tıbbi Dokümantasyon ve Sekreterlik Programı | Bölüm/Program Ad (İngilizce) | Medical Documentation and Secretaryship |
| Web Adresi | http://kshmyo.kocaeli.edu.tr/default.asp?id=185 | E-posta | tdskshmyo@kocaeli.edu.tr |
| Telefon | 0 (262) 303 78 49 | BelGeç. (Fax) | 0(262) 303 78 43 |
| Adres | Kocaeli Üniversitesi Kocaeli Sağlık Hizmetleri Meslek Yüksekokulu,Umuttepe Yerleşkesi, 41380 İzmit/KOCAELİ | Öğrenim Şekli | Tam Zamanlı |
| Amaç | Kamu ya da özel sağlık kuruluşlarında verilen sağlık hizmetleri sürecindeki veri ve bilgileri derleyen, hastalıkları uluslararası sınıflandırma sistemine göre kodlayabilen, iletişim becerisi yüksek, çağdaş düşünce sistemini benimsemiş, sorunların çözümünde kendine güvenen, mesleki sorumluluğunun bilincinde Tıbbi Sekreterler yetiştirmektedir. | Amaç (İngilizce) | Our aim is to train of Medical Secretary skilled to compile data and information, encode according to the International Classification of Diseases, high communication ability, adopted the system of contemporary thinking, problem solving, self-confident, aware of professional responsibility in public or private health institutions. |
| Misyon | Ulusal ve/veya uluslararası düzeyde tıbbi sekreterlik hizmetleri sunabilecek mesleki bilgi, beceri ve deneyime sahip, mesleki ve sosyal sorumluluğun bilincinde, hasta haklarına saygılı Tıbbi Sekreterler yetiştirmek. | Misyon (İngilizce) | To give high importance to quality in health care services our Mission is to: supply Medical Secretaries who are qualified to serve in the international arena with professional knowledge, skills and experiences, awareness of professional and social responsibility, and respect for the rights of patients. |
| Vizyon | Değişimin hızlı yaşandığı günümüzde bilimsel ve sosyal koşullara kolayca uyum sağlayabilen, takım çalışması ve paylaşım kültürüne yatkın, çevre sorunlarına ve mesleki etik sorumluluklarına duyarlı, inisiyatif sahibi yetkin elemanların yetiştirildiği bir sağlık programı olmaktır. | Vizyon (İngilizce) | Our Vision is to be a learning centre where Graduates can easily adapt to scientific and social conditions, to foster teamwork and sharing, be sensitive to environmental issues, and the responsibilities of professional ethics in a national and/or international context. |
| Kabul Koşulları | YÖK’ün ilgili mevzuatı doğrultusunda ÖSYM tarafından belirlenir. Programa kayıt yaptırmak isteyen öğrencinin, ÖSYM tarafından düzenlenen sınavlarda program için öngörülen puanı alarak başarı göstermesi gerekmektedir. Yurtiçi veya yurtdışında eşdeğer programda öğrenimine başlamış bir öğrenci, üniversite tarafından kontenjan açıldığı takdirde yatay geçiş için başvuru yapabilir. Yatay geçiş için başvuran her bir öğrencinin şartları ilgili yönetmelik ve kabul koşulları dikkate alınarak değerlendirilir. | Kabul Koşulları (İngilizce) | Admission requirements are set by OSYM (Student Selection and Placement Center) according to the regulations prepared by YOK (Higher Education Council). The students who are willing to enter the program should obtain the necessary scores in the exams given by OSYM. The students who had registered to an equalivalent program in Turkey or abroad can apply to transfer to the program if the university allocates quotas to tranfer. The transfer applications are evaluated according to the specific conditions of the students and related regulations. |
| Dereceyi Alabilme Koşulları, Kuralları | Öğrencinin Tıbbi Dokümantasyon ve Sekreterlik Programı’ndan önlisans derecesini alabilmesi için; a) Toplam 120 AKTS iş yükünü sağlaması, b) Her yılın ( 2 ve 4. yarıyılın ) sonunda 30 takvim günü Yaz Stajı yapması, c) Programdaki tüm dersleri başarmış olması, d) Genel not ortalamasının en az 2,00 olması gerekmektedir. | Dereceyi Alabilme Koşulları, Kuralları (İngilizce) | So as to get a degree students have to fulfill minimum 120 ECTS requirement, ), perform two Summer Internships of 30 calendar days at the end of each year (2nd and 4th semesters, have minimum cumulative GPA of 2.00 out of 4.00 and pass all the courses listed in the program. |
| Program Genel Profili | Sağlık hizmetlerine olan talebin artması, sağlık hizmetinden yararlananlar ve sağlık hizmeti sunucularının beklentilerindeki değişim gibi faktörler sağlık hizmetlerinin sekreterlik işlemlerinin yürütecek meslek grubunu gerektirmiştir. Bu hizmetleri yürütecek yetkinlikteki tıbbi sekreterler, ön lisans düzeyindeki Tıbbi Dokümantasyon ve Sekreterlik programında yetiştirilirler. Tıbbi sekterlik öğrencilerine eğitimleri süresince mesleği ile ilgili bilgi ve beceriler, mesleki etik değerlere bağlılık ve hastalarla iyi iletişim kurma gibi aktarılabilir deneyimler kazandırılır. | Program Genel Profili (İngilizce) | The factors such as increasing in demand for health services, expectations of health care providers, and health services beneficiaries have required the health care profession to carry out secretarial procedures. Medical secretaries, competent to carry out these services, are trained associate degree level in Medical Documentation and Secretarial Program . During medical secretary education, students gain the transferred experiences about knowledge and skills related to their professions, professional ethical values, commitment and good communication with patients. |
| Genel Bilgi | Özel ve kamu sağlık kuruluşlarının Resepsiyon, Hasta kabul, Faturalama, İstatistik, Tıbbi Arşiv, Poliklinik ve Yatan hasta servisi birimlerinde çalışabilecek yetkinlikte: çok iyi bilgisayar eğitimi almış, tıbbi terminolojiye hâkim, tıbbi kayıtları iyi işleyebilen ve tıbbi dokümanları iyi kullanabilen ve güvenle saklayabilen, hastalıkların ve ameliyatların uluslararası kodlama sistemine (ICD-10 CM) göre kodlamasını yapabilen, hastane otomasyonu konusunda gerekli bilgi ve becerilere sahip, gereksinim duyulan bilgilere Internet kanalıyla hızla erişebilen, ofisleri yönetebilen ve iletişim becerilerine sahip, hasta haklarına saygılı mesleki sorumluluğun bilincinde olan Tıbbi sekreterler yetiştirmektir. | Genel Bilgi (İngilizce) | The program trains medical secretaries who are qualified to work at the reception, admission, billing, statistics, medical archive, outpatient and inpatient service units of private and public health care institutions; and who are very well trained in computer usage, medical terminology, medical records and medical documents, the international coding system (ICD-10 CM), who are equipped with the necessary knowledge, who have the skills needed in hospital information system, who can rapidly access to needed information via the Internet, who are competent on office management and communication skills, who always respect patient rights with an awareness of professional responsibility. |
| Mezunlar İçin İstihdam Olanakları | Program mezunları kazandıkları yeterlilik doğrultusunda; kamu ve özel sağlık kuruluşlarında (Hastaneler, tıp merkezleri, Aile sağlığı merkezleri gibi) Tıbbi Sekreter, Hasta Danışmanı, Hasta Dosyaları Arşivisti, Yönetici Sekreteri ve ayrıca Muayenehanelerde, Sağlık Sigortası kuruluşlarında sekreterlik hizmetlerinin yürütülmesinde çalışabilirler. | Mezunlar İçin İstihdam Olanakları (İngilizce) | Graduates of the program can be employed in accordance with gained qualifications as Medical Secretary, Receptionist, Patient Files Archivists, Executive Secretary in the public and private healthcare institutions (hospitals, medical centers, family health centers, etc.), as well as Doctor's Offices and health insurance organizations. |
| Sonraki Eğitim Olanakları | Tıbbi Dokümantasyon ve Sekreterlik Programı mezunlarının yasal olarak ÖSYM tarafından yapılan Dikey geçiş sınavına (DGS) katılmaları ve yeterli puanı almaları koşuluyla, Sağlık Kurumları Yönetimi ve Sağlık Eğitimi lisans programlarına dikey geçiş yapabilme hakları bulunmaktadır. | Sonraki Eğitim Olanakları (İngilizce) | Upon a successful completion of the associate program, so as to get a bachelor’s degree, students can apply to programs of related field(s) such as; Health Care Management and Health Education, on condition that they get the required score from Vertical Transfer Exam conducted by OSYM. (Student Selection and Placement Center). |
| Mezuniyet Koşulları | Programı tamamlayarak önlisans derecesini alabilmek için her yarıyıl ilgili danışmanın yönlendirmesiyle kayıt yaptırılan tüm derslerden ve staj vb. yükümlülüklerden devam koşulunun yerine getirilerek başarılı olunması gerekmektedir. Öğrenci, 120 AKTS/ECTS kredisini tamamlayarak programdan mezun olur. | Mezuniyet Koşulları (İngilizce) | To obtain the associate degree and complete the program, the students have to register, fulfill the attendance requirement and pass all the courses and internships recommended by the advisor each semester. The students fulfill the graduation requirement by taking 120 ECTS credits. |
Qualification Awarded
Associate degree in Medical Documentation and Secretaryship
Level of Qualification
Short Cycle (Associate's Degree)
Recognition of Prior Learning
Lateral or vertical transfer student admission is carried out basing on the "The Transfer Regulations for Associate and Undergraduate Degrees, Double Majors, Sub-specialties and Credit Transfer Regulations among Institutions". The prior learning of transfer students is recognized as per the relevant regulations of Council of Higher Education and under the coordination of the Adaptation Committee.
Kocaeli University guarantees in advance that all credits gained and courses received by an Erasmus student after the mobility abroad will be fully recognized and transferred into Kocaeli University system and upon arrival with the approval of the authorities and the student. While preparing the" Erasmus Credit Transfer and Grade Equivalency Table" the ECTS grades are transmitted to Kocaeli University grading system.
Turkish higher education institutions are in the start-up phase about the recognition of non-formal and informal education. However; computer and foreign language skills that students improve on their own, are evaluated through exemption examinations by the university. Students who prove to be proficient in such exams are exempted from related course(s).
Program Competencies
Key Competencies
- The ability to transmit knowledge and opinions verbally and in the written form
- The ability to evaluate knowledge and skills critically
- The ability to work independently and to take responsibilities
- Being inclined to work collaboratively
- The ability to learn and manage to learn
- The ability to use digital literacy skills
- The ability to use a foreign language at the level of professional communication
- The ability to adopt and obey the rules of scientific etiquette
- The ability to take initiative and make attempts in order to turn thoughts into action
- The ability to use the knowledge and skill of scientific research
- The ability to manage and direct work
- The ability to care for social and cultural values
- The ability to use multiple perspectives on different topics
- Mathemetical ability and the ability to use science and technology
- The ability to self-express in the fields that could contribute to personal development (i.e. art, sports, etc.)
EQF/NQF-HETR Relation
| Temel Alan | Program Yeterlilikleri | Ulusal Yeterlilik Çerçevesi | |||||||||||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||||||||||
| BİLGİ Kuramsal, Olgusal |
1 | 1 | BİLGİ Kuramsal, Olgusal |
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| BECERİLER Bilişsel, Uygulamalı |
1 | 1 | BECERİLER Bilişsel, Uygulamalı |
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| 2 | 2 | ||||||||||||||||||
| YETKİNLİKLER Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği |
1 | 1 | YETKİNLİKLER Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği |
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| YETKİNLİKLER Öğrenme Yetkinliği |
1 | 1 | YETKİNLİKLER Öğrenme Yetkinliği |
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| YETKİNLİKLER İletişim ve Sosyal Yetkinlik |
1 | 1 | YETKİNLİKLER İletişim ve Sosyal Yetkinlik |
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| YETKİNLİKLER Alana Özgü Yetkinlik |
1 | 1 | YETKİNLİKLER Alana Özgü Yetkinlik |
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Course Structure Diagram with Credits
| 2023/2024 Course List | |||||||||||
| 1. SEMESTER | |||||||||||
| Catalog No |
Course Code |
Course Name | Compulsory/Elective | Course Language | T | L | U | Course Hour |
ECTS | ||
| 9905013 | AIT101 | Atatürk's Principles and History of Turkish Revolution I (DE) | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 2 | 2 |
| 9903363 | YDB103 | English I (DE) | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 2 | 2 |
| 9907106 | ENF109 | Practices In Basic Information Technologies (DE) | Compulsory Course | Turkish | e_ders | 3 | 0 | 0 | 3 | 3 | 3 |
| 9901012 | TDB107 | Turkish Language I (DE) | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 2 | 2 |
| 9739009 | OMP101 | Anatomy | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 3901074 | TDP121 | Health Services Management | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 3901072 | TDP123 | Medical Documentation-I | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 3901073 | TDP125 | Medical Secretarial Techniques | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 5 |
| 3901084 | TDP127 | Correspondence and Reporting Techniques | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| Total ECTS credits for Compulsory Course | 30 | ||||||||||
| Total ECTS for 1. Semester | 30 | ||||||||||
| 2. SEMESTER | |||||||||||
| Catalog No |
Course Code |
Course Name | Compulsory/Elective | Course Language | T | L | U | Course Hour |
ECTS | ||
| 9905014 | AIT102 | Atatürk's Principles and History of Turkish Revolutions II | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 2 | 2 |
| 9903366 | YDB104 | English II (DE) | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 2 | 2 |
| 9912002 | KYP102 | Career Planning | Compulsory Course | Turkish | Kariyer Planlama | 2 | 0 | 0 | 2 | 2 | 0 |
| 9901013 | TDB106 | Turkish Language II (DE) | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 2 | 2 |
| 9739010 | OMP102 | Behavioral Sciences | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 3 |
| 9739013 | OMP104 | Medical Terminology | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 3 |
| 3901108 | TDP134 | Usage of Computer Technology | Compulsory Course | Turkish | e_ders | 3 | 0 | 0 | 3 | 3 | 3 |
| 3901098 | TDP124 | Biostatistics | Compulsory Course | Turkish | Teorik | 3 | 0 | 0 | 3 | 3 | 3 |
| 3901083 | TDP221 | Hospital Information Systems | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 3 |
| 3901079 | TDP126 | Hospital Management and Organization | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 3 |
| 3901099 | TDP128 | Public Relations in Health Institutions | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 2 |
| 3901076 | TDP130 | Medical Documentation-II | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| Total ECTS credits for Compulsory Course | 30 | ||||||||||
| Total ECTS for 2. Semester | 30 | ||||||||||
| 3. SEMESTER | |||||||||||
| Catalog No |
Course Code |
Course Name | Compulsory/Elective | Course Language | T | L | U | Course Hour |
ECTS | ||
| 3901082 | TDP223 | Advanced Medical Terminology | Compulsory Course | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 2 |
| 3901106 | TDP229 | Ten Fingers Typing Techniques_I | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 2 | 2 |
| 3901104 | TDP132 | Practice | Compulsory Course | Turkish | Staj | 0 | 0 | 30 | 30 | 3 | 5 |
| 3901114 | TDP227 | MEDICAL SECRETARIAL PRACTICES -I | Compulsory Course | Turkish | Teori+Uygulama | 2 | 0 | 4 | 6 | 6 | 6 |
| Total ECTS credits for Compulsory Course | 15 | ||||||||||
| 9739003 | OMP201 | Ecology and Health | Elective Course Group I | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739021 | OMP213 | Awareness of Genetics | Elective Course Group I | Turkish | Teorik | 2 | 0 | 0 | 2 | 4 | 4 |
| 9739011 | OMP203 | First Aid | Elective Course Group I | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739002 | OMP205 | Global Infectious Diseases | Elective Course Group I | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739014 | OMP209 | Communication in Health Services | Elective Course Group I | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739001 | OMP211 | Organizational Behaviour in Health Institutions | Elective Course Group I | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739022 | OMP207 | Civic Involvement Project | Elective Course Group I | Turkish | Süren Çalışma | 2 | 0 | 0 | 2 | 4 | 4 |
| Üniversite Seçmeli I | Seçmeli Ders Grup I | 4 | |||||||||
| At least 15 ECTS courses will be selected | Total ECTS credits for Seçmeli Ders Grup I | 15 | |||||||||
| Total ECTS for 3. Semester | 30 | ||||||||||
| 4. SEMESTER | |||||||||||
| Catalog No |
Course Code |
Course Name | Compulsory/Elective | Course Language | T | L | U | Course Hour |
ECTS | ||
| 3901107 | TDP224 | Ten Fingers Typing Techniques-I | Compulsory Course | Turkish | e_ders | 2 | 0 | 0 | 2 | 3 | 3 |
| 3901112 | TDP226 | MEDICAL SECRETARIAL PRACTICE -II | Compulsory Course | Turkish | Teori+Uygulama | 2 | 0 | 9 | 11 | 11 | 11 |
| Total ECTS credits for Compulsory Course | 14 | ||||||||||
| 9739007 | OMP204 | Fine Speech and Diction | Elective Course Group II | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739016 | OMP206 | Diseases Information | Elective Course Group II | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739018 | OMP212 | Cancer Awareness | Elective Course Group II | Turkish | Teorik | 2 | 0 | 0 | 2 | 4 | 4 |
| 9739024 | OMP214 | Occupational Safety in Health Services | Elective Course Group II | Turkish | Teorik | 2 | 0 | 0 | 2 | 4 | 4 |
| 9739006 | OMP208 | Quality in Health Services | Elective Course Group II | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739012 | OMP210 | Health Law and Medical Ethics | Elective Course Group II | Turkish | Teorik | 2 | 0 | 0 | 2 | 2 | 4 |
| 9739023 | OMP202 | Healthy Lifestyle and Nutrition | Elective Course Group II | Turkish | Teorik | 2 | 0 | 0 | 2 | 4 | 4 |
| Üniversite Seçmeli II | Seçmeli Ders Grup II | 4 | |||||||||
| At least 16 ECTS courses will be selected | Total ECTS credits for Seçmeli Ders Grup II | 16 | |||||||||
| Total ECTS for 4. Semester | 30 | ||||||||||
| Common Course of University |
| Common Course of Faculty |
| Course of Program |
Examination Regulations, Assessment and Grading
Examination, assessment and grading procedure is mainly based on Kocaeli University Education and Training Regulations for Associate and Undergraduate Degrees Depending on the nature of the course various instruments such as midterms, final exams, short exams, presentations, assignments, projects, portfolios and applications may be involved in the assessment process of a semester on condition that students are informed about their weights upon registry. Contribution of these activities to final grading range between 30% -70% and So as to be eligible to take the final exam, a student has to fulfill the attendance requirement of 70% for theoretical and 80 % for practical courses. Once this requirement is fulfilled, attendance is not required again in case of a failure and retaking that course. Final grading of a course is determined on the basis of semester studies and final exam. Those with certified and officially approved excuses are also given a makeup exam. Please see the course structure page and click on the courses for more info on each course.
The equivalences and coefficients of letter grades out of 100 points is as follows.
| Score | Letter Grade | Coefficient | Definition |
|---|---|---|---|
| 90-100 | AA | 4 | Excellent |
| 85-89 | BA | 3.5 | Very Good |
| 80-84 | BB | 3 | Good |
| 75-79 | CB | 2.5 | Satisfactory |
| 65-74 | CC | 2 | Pass |
| 58-64 | DC | 1.5 | Conditional |
| 50-57 | DD | 1 | Conditional |
| 40-49 | FD | 0.5 | Fail |
| <= 39 | FF | 0 | Fail |
| D | 0 | Not Fulfill the Required Attendance | |
| E | 0 | Incomplete | |
| N | 0 | NonAttendee ( Exams And Other Evaluations ) | |
| G | 0 | Pass | |
| K | 0 | Fail | |
| S | 0 | Ongoing Study |
Programme Director or Equivalent
Head of Department: Associate Prof. Dr. Ayşe AK | Ayşe AK
ECTS Departmental Coordinator: Lecturer Binnur TURAN | Binnur TURAN